Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management on behalf of the Department of Technology to modify an existing contract, in accordance with the original contractual agreement (CT18276: ORD 644-97) as modified by ordinance 0721-2010 (purchase order FL004711) with AssetWorks, Inc. (formerly known as Maximus Systems, Inc.). This modification will enable the City of Columbus, Fleet Management Division to purchase consulting services for additional staff training and data cleansing services, associated with the Fleet Focus software currently utilized by the Fleet Division. The cost for these services is not to exceed an amount of $59,450, including project management services ($3,200), onsite training and support services ($40,000), remote data cleansing services ($8,000), and travel expenses (not to exceed $8,250). The original contract provided language allowing for modifications and extensions.
1. Amount of additional funds to be expended: $59,450
Original Contract Amount with: $135,908.90
Amount of original contract and two (2) modifications: $248,431.13
2. Reasons additional goods/services could not be foreseen:
When the original scope of services was defined, the Fleet Division did not fully
realize the complexity of the Fleet Focus system upgrade. Consequently, sufficient
services for staff training and data cleansing were not included.
3. Reason other procurement processes are not used:
AssetWorks is the software vendor and has provided professional services to
support system upgrades and training in the past (e.g., those authorized through
ordinance 0610-2009). The existing contract allows for modifications to
accommodate additional services, as needed. Consequently, other vendors were
not sought to provide the needed services.
4. How cost of modification was determined:
AssetWorks provided a proposal to t...
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