City of Columbus - File #: 1242-2009

• File #: 1242-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/16/2009
• In control: Finance & Economic Development Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Protective Footwear with Safety Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Approved	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/22/2009	1	CITY ATTORNEY	Reviewed and Approved
9/22/2009	1	Finance Drafter	Sent to Clerk's Office for Council
9/21/2009	1	Auditor Reviewer	Reviewed and Approved
9/21/2009	1	CITY AUDITOR	Reviewed and Approved
9/21/2009	1	Finance Drafter	Sent for Approval
9/18/2009	1	EBOCO Reviewer	Sent for Approval
9/18/2009	1	ODI DIRECTOR	Reviewed and Approved
9/18/2009	1	Finance Drafter	Sent for Approval
9/17/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/17/2009	1	Finance Drafter	Sent for Approval
9/16/2009	1	Finance - Purchasing Drafter	Sent for Approval
9/16/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/16/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Protective Footwear for Various City Agencies in order to help ensure the safety of certain City employees on the job. The term of the proposed option contract would be two (2) years, with the option to extend the contract for one additional one-year period, subject to mutual agreement. The Contract is through March 31, 2012. The Purchasing Office opened formal bids on September 3, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003347. Fifty-two (52) bids were solicited (MBR: 1; F1: 1). Three (3) bids were received.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:

Safety Solutions, Inc., CC#310808325 (Expires July 29, 2010), $1.00, All items
Total Estimated Annual Expenditure: $150,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Protective Footwear with Safety Solutions, Inc., to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 3, 2009 and selected the lowest, responsive, responsible and ...