City of Columbus - File #: 1417-2010

• File #: 1417-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2010
• In control: Administration Committee
• On agenda: 10/18/2010
• Final action: 10/19/2010
• Title: To authorize the Director of the Department of Technology to modify and increase the funds to an existing contract with COMSYS for related e-Gov services; to authorize the expenditure of $200,000.00 from the Information Services Capital Improvement Bond Fund; and to declare an emergency. ($200,000.00)

Date	Ver.	Action By	Action	Result
10/19/2010	1	MAYOR	Signed
10/19/2010	1	CITY CLERK	Attest
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/7/2010	1	Finance Reviewer	Reviewed and Approved
10/7/2010	1	Finance Reviewer	Reviewed and Approved
10/7/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/7/2010	1	Technology Drafter	Sent for Approval
10/7/2010	1	Auditor Reviewer	Reviewed and Approved
10/7/2010	1	CITY AUDITOR	Reviewed and Approved
10/7/2010	1	Technology Drafter	Sent for Approval
10/7/2010	1	CITY ATTORNEY	Reviewed and Approved
10/7/2010	1	Technology Drafter	Sent to Clerk's Office for Council
10/6/2010	1	ODI DIRECTOR	Reviewed and Approved
10/6/2010	1	Technology Drafter	Sent for Approval
10/6/2010	1	Finance Reviewer	Reviewed and Approved
10/5/2010	1	EBOCO Reviewer	Sent for Approval
10/4/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
10/4/2010	1	Technology Drafter	Sent for Approval
10/4/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/4/2010	1	Technology Drafter	Sent for Approval
9/30/2010	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and increase the funds to an existing contract in accordance with the terms and conditions established in the original master agreement with COMSYS. This contract modification is needed to increase funding to continue with the original project schedule and the provisions for services between the City of Columbus and COMSYS for the purpose of enhancing and updating the city's current web environment and "e-Gov " services and for the migration of the existing content into a redesigned and more usable web site, utilizing a new Ektron Content Management System (CMS). The primary categories of activities involve defining, designing, developing and debriefing.

On April 19, 2010 the Columbus City Council approved and passed Ordinance # 0062-2010. The passage of this ordinance allowed for an extension of contract EL009350 (which replaced EL007539), which also extended the contract coverage period from April 30, 2010 through April 30, 2011. Also, on July 19, 2010 the Columbus City Council approved and passed Ordinance # 1063-2010 which authorized an increase of $50,000.00. This modification will allow the Department of Technology to increase the funds to continue receiving services and other necessary deliverables, and provide additional hours needed to support the e-Gov project, as agreed by the City and COMSYS, in accordance with the original terms and conditions of the original contract. The passage of this ordinance will allow for additional funding in the amount of $200,000.00.


FISCAL IMPACT:
During years 2008 through 2009, the Department of Technology expended $240,000.88 with COMSYS for professional and related services associated with the e-Gov project. In 2010, the Department of Technology has legislated $50,000.00 with COMSYS for professional and related services. Approval of this ordinance will allow for additional funding in t...