City of Columbus - File #: 0647-2008

• File #: 0647-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/3/2008
• In control: Recreation & Parks Committee
• On agenda: 4/21/2008
• Final action: 4/23/2008
• Title: To authorize and direct the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air and the Office of Special Events Festival for Latino to be held June 20-21, 2008; Jazz & Rib Fest to be held July 25, 26 and 27, 2008 and Rhythm on the River/Family Fun Flicks to be held August 1, 8, 15, 22 and 29, 2008, to waive the formal bidding provisions of the Columbus City Code, to authorize the expenditure of $201,000.00 from the Recreation and Parks Grant Fund and $39,000.00 from the Partnership Through Sponsorship Fund, and to declare an emergency. ($240,000.00)

Date	Ver.	Action By	Action	Result
4/23/2008	1	CITY CLERK	Attest
4/22/2008	1	MAYOR	Signed
4/21/2008	1	Columbus City Council	Approved	Pass
4/21/2008	1	COUNCIL PRESIDENT	Signed
4/10/2008	1	Auditor Reviewer	Reviewed and Approved
4/10/2008	1	CITY AUDITOR	Reviewed and Approved
4/10/2008	1	Rec & Parks Drafter	Sent for Approval
4/10/2008	1	CITY ATTORNEY	Reviewed and Approved
4/10/2008	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
4/9/2008	1	Finance Reviewer	Reviewed and Approved
4/9/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/9/2008	1	Rec & Parks Drafter	Sent for Approval
4/8/2008	1	Finance Reviewer	Reviewed and Approved
4/7/2008	1	ODI DIRECTOR	Reviewed and Approved
4/7/2008	1	Rec & Parks Drafter	Sent for Approval
4/4/2008	1	Rec & Parks Drafter	Sent for Approval
4/4/2008	1	REC & PARKS DIRECTOR	Reviewed and Approved
4/4/2008	1	Rec & Parks Drafter	Sent for Approval
4/4/2008	1	EBOCO Reviewer	Reviewed and Approved

Explanation

Background: This ordinance will enable the Director of Recreation and Parks to enter into a contract with Class Acts Columbus, Inc., for professional and fiscal services to Music in the Air and the Office of Special Events for Festival Latino to be held June 20-21, 2008; Jazz & Rib Fest to be held July 25, 26 and 27, 2008 and Rhythm on the River/Family Fun Flicks to be held August 1, 8, 15, 22 and 29, 2008. Class Acts Columbus, Inc. will provide professional services to Music in the Air and the Office of Special Events as fiscal agent and production assistance for Festival Latino, Jazz & Rib Fest, Rhythm on the River/Family Fun Flicks and other events as needed. As fiscal agent, Class Acts Columbus Inc. will process artists' contracts and pay all deposits and artists' fees associated with these contracts. Class Acts Columbus Inc. will collect all festival vendor fees and beverage receipts, and pay event expenses from invoices as authorized and directed by CRPD. Class Acts Columbus Inc. will maintain financial records pertaining to all transactions. Class Acts Columbus, Inc. will receive $5,500 and 4% of the artists' contract fees as payment for these services. Total payment to Class Acts Columbus, Inc. cannot exceed $14,519. Payment will be made to Class Acts Columbus, Inc. upon receipt of proof of payment and invoice for services rendered.

Due to the unique nature of the services provided, the Department is requesting the waiver of the competitive bidding provisions of the Columbus City Code to enter into a contract with Class Acts Columbus, Inc.

The Federal ID Number for Class Acts Columbus, Inc., is 31-1340678 and they are contract compliant through 04/06/09.

Emergency action is requested in order to obtain commitments from entertainers, secure major programmatic elements and process contracts for performances begininning in June 2008.

Fiscal Impact: $240,000.00 is required to meet the financial obligation of this contract....