Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource, Inc., for technical support, maintenance, and hosting of the iReport software system in the amount $115,185.00, which includes $10,000.00 in contingency funds.
iReport is a risk management software solution used for training, safety audits, near misses, incident reporting, tracking, and investigation. Human Resources, Citywide Occupational Safety and Health Program (COSHP) is the administrator of the application for the entire City enterprise. Implementation of this enterprise solution began in 2021.
The term of this contract is April 1, 2027, to March 31, 2028, with the option to renew for four (4) additional one-year terms, upon mutual agreement and approval of Columbus City Council. This ordinance authorizes funding for the first year of the contract term. The Department of Technology will plan for future costs of this contract within its budget and will seek Council approval for such funding, if required by City Code.
This ordinance also authorizes a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Codes. To avoid the significant expense of onboarding a new software platform and capitalize on our established relationship with the current contractor, it is in the City's best interest to proceed with this ordinance via bid waiver.
FISCAL IMPACT
Funding is available within the 2026 Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE
Vendor Name: iReportSource, Inc.
Vendor Account: 025604
Expiration Date: 1/14/2027
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Human Resources, to enter into a contract with iReportSource, Inc., for technical support, maintenance, and hosting of the iReport software system with the option to renew for...
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