Explanation
Background: This legislation authorizes Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk”) to enter into the contract with ClairVista LLC for the purchase of five (5) Kiosks for the Municipal Court Clerk’s Office.
The Kiosks will streamline the bond-out payment process for defendants brought in-tow by officers for fines/costs owed that are related to active warrants. Kiosks will offer convenient payment opportunities at the new Franklin County Jail, Municipal Court Clerk’s Office and other convenient sites within the City of Columbus and Franklin County.
Bid Information: Months of research have taken place trying to find a product which can achieve remote customer/employee transactions via a kiosk which also has a built in bill acceptor. No bid process was conducted. Due to time constraints, a bid waiver is being requested.
The Kiosk includes hardware and Live Expert, a proprietary software system that is developed and supported by ClairVista LLC. The Live Expert system contains proprietary intellectual property and copyright, including system methods and techniques covered by four (4) US patents. This legislation is being submitted according to the Columbus City Codes bid waiver procurement.
Emergency: Emergency legislation is requested to purchase additional kiosks for use at the Franklin County Municipal Court Clerk’s Office and other locations, due to COVID 19 requirements.
Fiscal Impact: Funds totaling $58,625.00 are available within Municipal Court Clerk’s 2020 Computer Fund budget.
Contract Compliance Number: 56-2285376
Expiration date: 03/28/2021
Vendor Number: 029062
Ordinances:
Ordinance: 1199-2019; $86,000.00
Ordinance: 2742-2020; $58,625.00
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Title
To authorize the Munici...
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