City of Columbus - File #: 2217-2015

• File #: 2217-2015
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/3/2015
• In control: Finance Committee
• On agenda: 9/28/2015
• Final action: 9/30/2015
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of vehicles for use by various City Departments and to enter into contracts for vehicle up-fitting; to authorize the appropriation and expenditure of $186,181.29 from the Special Income Tax Fund; to authorize the appropriation and expenditure of $85,023.71 from the General Permanent Improvement Fund; and to declare an emergency. ($271,205.00)

Date	Ver.	Action By	Action	Result
9/30/2015	1	CITY CLERK	Attest
9/29/2015	1	MAYOR	Signed
9/28/2015	1	COUNCIL PRESIDENT	Signed
9/28/2015	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase and up-fitting of light duty trucks for various departments within the City of Columbus. The purchase orders for the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office. Up-fitting will be bid in accordance with the competitive bidding provisions of Columbus City Code, Chapter 329. This legislation will establish the funding necessary to enter into contracts with these vendors on an as-needed basis.

This ordinance authorizes the Finance and Management Director to establish purchase orders with Byers Ford, (Contract FL006249 - Light Duty Trucks) for the acquisition of vehicles by the Fleet Management Division for subsequent distribution to various city departments.

Byers Ford, CC# 31-4139860, expires 12/17/2015 - ($250,073.00)

Up-fitting to two trucks purchased for the Recreation and Parks will include adding salt spreaders. ($21,132.00)

These vehicles are to be purchased as replacements for older, high mileage, and high maintenance vehicles currently in service. These vehicles are fuel efficient and will relieve the city of maintenance expenses and general upkeep costs. Investing in these units will reduce overall maintenance costs and petroleum fuel consumption.

The projected quantities to be purchased by vehicle make/model and quantity are contained in the summary attached to this ordinance. (See Ordinance 2217-2015.xlsx)

These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.

Fiscal Impact: A total of $186,181.29 will be spent from the Special Income Tax Fund and $85,023.71 from the General Permanent Improvement Fund for a combined total of $271,205.00.

Emergency action ...