Explanation
1. BACKGROUND
The Department of Public Service and the Department of Public Utilities are responsible for snow and ice control and removal on the city's roadway system. In removing snow and ice, the departments use rock salt extensively in these operations. It is necessary for the Department of Public Service and the Department of Public Utilities to have the ability to purchase rock salt for the 2015 - 2016 winter season.
The Ohio Department of Transportation (ODOT) is in the process of establishing its annual cooperative purchasing contract, Contract No. 18, which allows participating government agencies to purchase rock salt from a selected vendor. ODOT will determine the vendor for this contract. ODOT will bid the cooperative purchasing contract as a cooperative contract for use by other governmental agencies, in accordance with Chapter 5513.01 (B) of the Ohio Revised Code.
The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with ODOT to participate in the cooperative purchasing contract and enter into a contract with ODOT's selected vendor (to be determined at a later date) for the purchase of rock salt, per the guidelines of the cooperative purchasing contract.
This legislation also authorizes the Director of the Department of Finance and Management to establish blanket purchase orders with ODOT's selected vendor for the Department of Public Service and the Department of Public Utilities. The funding authorized by this ordinance is for expenses that will occur during the winter months of 2015-2016.
2. FISCAL IMPACT
$2,000,000.00 is budgeted and available in the Department of Public Service Municipal Motor Vehicle License Tax Fund. $119,000.00 is budgeted in the Sewerage System, Water Systems and Electricity Systems Operating Funds.
3. EMERGENCY DESIGNATION
The department requests emergency designation due to the unusually short period of time the...
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