Explanation
BACKGROUND
This ordinance authorizes the City Auditor to fund year two (2) of the existing three (3) year contract with Dayforce US, Inc., formerly known as Ceridian HCM, Inc, and to provide funding for the support, hosting, services, hardware, and maintenance of Dayforce software as a service; to authorize the expenditure of up to $ 1,688,150.00 from the Department of Technology operating fund; to authorize the expenditure of $80,000.00 from the Employee Benefits fund. Ceridian HCM, Inc changed the company name and branding to Dayforce US, Inc in 2024; however, the company structure, federal tax identification, and other pertinent details related to the contract remain the same.
The current contract for these services, was authorized by Ordinance 1919-2023 and was passed on July 17, 2023. The agreement has pricing and services extended for 3 years, subject to annual authorization and appropriation of City Council. This is the second year of the agreement and includes licensing, hosting, maintenance, support, and professional services for the Dayforce system and time clocks manufactured by Dayforce US, Inc. for enterprise-wide benefits administration, payroll, personnel management, and employee self-service system. This contract also includes extended support and consultation services of a technical account manager as authorized by Ordinance 0693-2023 and passed by City Council on March 20, 2023 and merges the service dates with this agreement. Finally, professional services related to managing configurations for the overall system and extra Benefits Administration related professional services are included in this agreement. These additional services are being procured to support planned changes and updates to the City’s various benefits plans, open enrollment planning, and any changes necessary to facilitate exports or reporting. By bundling the hours with services related to this contract, the City can receive these services at a reduced rate.
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