Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Recycled / OEM Laser Printer Toner and Toner Maintenance to and including March 31, 2011. This extension will enable all City agencies to continue the purchase of these items and services while a new bid is being evaluated and awarded. The Purchasing Office originally opened formal bids on November 17, 2005. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA0001816).
FL002968 with US Laser Inc. was established in accordance with bids received. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance # 311357570 (expires 5/6/2012)
1) Amount of additional funds: The estimated expenditure City wide for the three month period agency is $100,000.00. This City agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: New specifications were developed to replace this contract. However additional time is required to open new bids and complete the evaluation process, therefore an extension through March 31, 2011 is requested. This additional extension request requires that competitive bidding requirements of Chapter 329 be waived since an extension beyond 12/31/2010 is not provided for in the original contract.
3) Reason other procurement processes not used: Purchasing intends to competitively bid this product, but needs more time to do so.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement
FISCAL IMPACT: No funding is required to extend the option contracts. City agencies must set aside their own funding for their estimated expenditures.
To maintain uninterrupted ability to ...
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