City of Columbus - File #: 0498-2005

• File #: 0498-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/3/2005
• In control: Public Service & Transportation Committee
• On agenda: 3/21/2005
• Final action: 3/23/2005
• Title: To authorize the Finance Director to establish multiple purchase orders to purchase vehicles for the Department of Public Safety, Divisions of Police and Fire, per the terms and conditions of citywide Universal Term Contracts, to authorize the expenditure of $520,776.00 from the General Fund, and to declare an emergency. ($520,776.00)

Date	Ver.	Action By	Action	Result
3/23/2005	1	ACTING CITY CLERK	Attest
3/22/2005	1	MAYOR	Signed
3/21/2005	1	Columbus City Council	Approved	Pass
3/21/2005	1	COUNCIL PRESIDENT	Signed
3/11/2005	1	Service Drafter	Sent for Approval
3/11/2005	1	CITY ATTORNEY	Reviewed and Approved
3/11/2005	1	Service Drafter	Sent to Clerk's Office for Council
3/10/2005	1	EBOCO Reviewer	Reviewed and Approved
3/10/2005	1	ODI DIRECTOR	Reviewed and Approved
3/9/2005	1	Service Drafter	Sent for Approval
3/9/2005	1	Auditor Reviewer	Reviewed and Approved
3/9/2005	1	CITY AUDITOR	Reviewed and Approved
3/9/2005	1	Service Drafter	Sent for Approval
3/8/2005	1	Finance Reviewer	Reviewed and Approved
3/8/2005	1	FINANCE DIRECTOR	Reviewed and Approved
3/4/2005	1	Safety Reviewer	Reviewed and Approved
3/4/2005	1	Safety Reviewer	Reviewed and Approved
3/4/2005	1	SAFETY DIRECTOR	Reviewed and Approved
3/3/2005	1	Service Drafter	Sent for Approval
3/3/2005	1	Service Drafter	Sent for Approval
3/3/2005	1	SERVICE DIRECTOR	Reviewed and Approved
3/3/2005	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: The Department of Public Safety, Divisions of Police and Fire, need to replace forty (40) vehicles; fourteen (14) station trucks, fifteen (15) support services vehicles, and one (1) arson/bomb unit for the Fire Division and ten (10) automobiles for the Police Division. All the vehicles are replacements for vehicles with excessive mileage and high maintenance costs. This legislation authorizes the Finance Director to issue purchase orders for the purchase of fourteen (14) Chevrolet Colorado compact trucks, twelve (12) Ford Taurus, and four (4) Chevrolet Express ¾ ton cargo vans for the Fire Division. In addition, this legislation also will authorize the purchase of ten (10) Chevrolet Impalas for the Police Division.

BID INFORMATION: All vehicles will be purchased in accordance Universal Term Contracts (UTC's) as established by the Purchasing office via Solicitation SA001331GRW, Contract # FL002413 for the Chevrolet Colorado compact trucks from Byers Chevrolet, SA001332GRW, Contract # FL002407 for the Ford Taurus from 32 Ford, and SA001331GRW, Contract # FL002413 for Chevrolet Express ¾ ton cargo vans from Byers Chevrolet for the Fire Division and the Chevrolet Impala's will be purchased in accordance with Solicitation SA001332GRW, Contract # FL002408 from Byers Chevrolet for the Police Division. All the above contracts expire 8/31/2005.

CONTRACT COMPLIANCE: Contract Compliance for Byers Chevrolet is 314139860, majority, Contract Compliance for 32 Ford is 311285506, minority.

Emergency action is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadlines.


FISCAL IMPACT: The Fleet Management Division budgeted $3 million in the 2005 General Fund vehicle allocation. This ordinance authorizes an expenditure of $520,776.00. The Fleet Management Division spent $1.5 million for vehicles from the 2004 General Fund vehicle allocatio...