Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to enter into an enterprise license agreement with Environmental Systems Research Institute, Inc. (ESRI) for software licensing, maintenance and support for the City's geographic information systems (GIS). DoT has had an annual agreement with ESRI since 2002 (EL002380, authorized by ordinance 0976-02, passed June 24, 2002) for specific GIS software applications. That agreement was most recently renewed by authority of ordinance 0295-2011 (purchase order EL011481) passed March 14, 2011. The proposed enterprise agreement will provide the City with expanded access to ESRI GIS software, enabling a more cost-effective expansion of GIS technology to meet emerging City needs.
The term of the proposed agreement is December 15, 2011 through April 14, 2015. This ordinance will authorize funds to pay for the first term, December 15, 2011 through April 14, 2013, at a cost not to exceed $235,167.00. ESRI will provide up to a $32,466 credit for software maintenance and support already paid for the period December 15, 2011 through April 14, 2012. Assuming a purchase order is certified on or before December 15, 2011, the net cost of the first term of the enterprise agreement is $202,701. Payment for subsequent annual terms, estimated at $166,000 per year, is contingent on available funding and approval of proper City authorities. The proposed enterprise agreement enables the City to cancel the agreement, without penalty, in the event that funds are not appropriated to pay for future annual terms. In such circumstances, the City is obligated to notify ESRI prior to the agreement anniversary date (i.e., April 14).
The City's GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhoods, Capital Improvement Projects Map, and the Zoning Map applications, Citywide d...
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