City of Columbus - File #: 1375-2011

• File #: 1375-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/30/2011
• In control: Public Utilities Committee
• On agenda: 10/17/2011
• Title: To authorize the Finance and Management Director to enter a contract for the option to purchase Basin Collector Parts with Siemens Industry, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
10/19/2011	1	ACTING CITY CLERK	Attest
10/18/2011	1	MAYOR	Signed
10/17/2011	1	Columbus City Council	Approved	Pass
10/17/2011	1	COUNCIL PRESIDENT	Signed

Explanation
BACKGROUND: For the option to establish a UTC contract for Basin Collector Parts for the Division of Power and Water, the sole user. The replacement parts are required for equipment used in the process to remove particles in the treatment of clean drinking water at various water treatment plants within the Columbus metropolitan area . The term of the proposed option contract would be three (3) years, expiring July 31, 2014, with the option to renew for one (1) additional year.

The Purchasing Office originally opened formal bids on July 7, 2011. The City advertised and solicited competitive bids in accordance with Section 329.06, Solicitation No. SA004008. Twenty-one (21) bids were solicited: (M1A-0, F1-0, MBR-0). No bids were received on time, but one attempted bid was received in the Purchasing Office after the bid opening from Siemens Industry, Inc., which has since been reviewed the Division of Power and Water on an informal basis. This sole response did not bid on all items so the Purchasing Office will utilize the informal bidding process if a need arises for those items not being awarded. It is recommended that the City waive the competitive bidding procedure to allow for award to Siemens Industry, Inc., who is a previous contract holder for these items.
The Purchasing Office is recommending award to the lowest, responsible and best solicitation response as follows:
Siemens Industry, Inc., MAJ, CC# 13-2762488 expires 04/07/2013, $1.00, Items 1-19, 28-39, and 43-53 only.
Total Estimated Annual Expenditure: $100,000.00, Division of Power and Water, the sole user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and t...