City of Columbus - File #: 1166-2004

• File #: 1166-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/16/2004
• In control: Administration Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Director of the Department of Technology to modify and extend a contract with Xerox Corporation for the renewal of the laser printer lease, maintenance services and supplies for the Information Services Division, to authorize the expenditure of $109,409.07 from the internal services fund, and to declare an emergency. ($109,409.07)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/12/2004	1	Auditor Reviewer	Reviewed and Approved
7/12/2004	1	CITY AUDITOR	Reviewed and Approved
7/12/2004	1	Technology Drafter	Sent for Approval
7/12/2004	1	CITY ATTORNEY	Reviewed and Approved
7/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
7/9/2004	1	Finance Reviewer	Reviewed and Approved
7/9/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/9/2004	1	Technology Drafter	Sent for Approval
6/29/2004	1	Technology Drafter	Sent for Approval
6/28/2004	1	EBOCO Reviewer	Sent for Approval
6/28/2004	1	ODI DIRECTOR	Reviewed and Approved
6/24/2004	1	Technology Drafter	Sent for Approval
6/24/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/24/2004	1	Technology Drafter	Sent for Approval
6/22/2004	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend operation and maintenance contracts established through purchase orders DL000046 and EL900834 with the Xerox Corporation, for laser printer lease, supplies and maintenance services, in the amount of $109,409.07 effective June 1, 2004 through May 31, 2005.

DoT established the above-mentioned contracts in January 2000 and October 1999, respectively, for sixty-month lease/purchase agreements with the Xerox Corporation for two Xerox high-speed 4635MX laser-printing systems operated by the city, with nine (9) months remaining toward the lease payment for one system and the other is City owned. These systems provide high volume printing support services critical to many city applications such as payroll, wage and tax statements, auditor's warrants, jury summons, income tax forms and water bills.

FISCAL IMPACT:
During fiscal year 2003 $217,531.55 was expended with Xerox. The total cost of this ordinance is $109,409.07 for the period June 1, 2004 through May 31, 2005, with $68,640.00 representing the maintenance cost for both printer systems, the amount of $34,769.07 is the cost for the remaining nine (9) months of the leased printer and the amount of $6,000.00 is the cost of supplies for both printer systems. Funding is budgeted and available within the Information Services Division's internal service fund.

EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.

CONTRACT COMPLIANCE NUMBER: 16-0468020 Expires: 01/08/2007

Title
To authorize the Director of the Department of Technology to modify and extend a contract with Xerox Corporation for the renewal of the laser printer lease, maintenance services and supplies for the Information Services Division, to authorize the expenditure of $109,409.07 from the internal services fund, and to declare an emergency. ($109,...