Explanation
BACKGROUND: The Division of Police Crime Lab's Gas Chromatographs / Mass Spectrometers (GCMS) instruments aid in the identification and analysis of controlled substances (drugs). This equipment is used to process and present evidence for criminal prosecutions, which requires our strict adherence to rules of evidence and established, mandatory timeliness. Consequently, the Division of Police has a need to modify and renew a contract (ED036647) for maintenance and repair services with Agilent Technologies, Inc. in order to: 1) ensure timely repair of broken equipment, 2) prevent the potential backlog of casework that could negatively impact the outcome of court cases, and 3) adequately protect the City's investment.
BID INFORMATION: The Division of Police is requesting to issue this contract in accordance with provisions of sole source procurement based on: 1) the inherent risk that services provided by a third party may invalidate instrument warranties and original instrument purchase terms, and 2) that Agilent is the sole source for factory recommended replacement parts.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 770518772, expires 7/18/2010
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that maintenance and repair services may be renewed for the three existing Agilent Gas Chromatograph/Mass Spectrometer instruments as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $21,048.00 from the Division of Police's 2010 General Fund operating budget with Agilent Technologies for the renewal of a maintenance and repair contract for Crime Lab equipment. The Division of Police spent $21,313.20 in 2009 and $19,991.04 in 2008 for these services.
Title
To authorize and direct the...
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