Explanation
Background: This ordinance authorizes the Finance and Management Director to issue blanket purchase orders for various automotive equipment, parts, supplies, and services for the Fleet Management Division. The ordinance include sole source vendors and an Ohio DAS State Term Contracts for the purchase of automotive and truck tires, State Contract STS260. Ordinance 0582-87 authorizes the City of Columbus to participate in DAS cooperative purchasing contracts.
The vehicles needing these parts and services are specific to particular duties. For emergency services, refuse collection, snow removal and related services, repair work must be done to meet the division's needs to keep this equipment operational within a minimal amount of time (sometimes less than 24 hours).
The sole source vendors listed herein are 1) local makers and distributors of vehicle equipment and parts, 2) the local authorized dealers for manufacturer's parts, or 3) the only authorized facility to perform manufacturer or warranty repairs within a geographic area (City of Columbus, Franklin County).
Attempts have been made to formally bid many of these parts and services. However, these vendors generally do not bid, recognizing that they are the only authorized dealer in the immediate geographic area to perform services or supply parts.
Fee/pricing structure is determined by the vendor at the time of repair or acquisition of the part due to the exclusive nature of being the sole authorized dealer.
Fiscal Impact: The Fleet Management Division 2010 operating budget contains $5.2 million for the purchase of automotive parts, supplies, and services. This ordinance authorizes an expenditure of $60,000.00 for sole source automotive parts, supplies, and services and $129,428.00 for State Term Contracts for tires.
Emergency action is requested to ensure an uninterrupted supply of parts, supplies, and services to maintain the City's fleet, including for Safety and ...
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