Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of maintenance and support of our VxRail system.
The VxRail system is a key element that works seamlessly with the Department of Technology’s VMware Cloud Foundation (VCF). Ongoing maintenance and support are crucial for the resilience of our hyper-converged infrastructure (VCF/HCI). This support addresses critical maintenance needs, including the replacement of failed drives to prevent potential data loss and the timely application of security patches to systems and drivers. Furthermore, support ensures hardware components, such as system boards, can be replaced as needed to maintain operational integrity. The City has a Universal Term Contract established for maintenance and support with CDW LLC.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
CDW LLC, PA008161 Computer Parts, expires on 6/30/2026.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against CDW LLC.
Finally, this ordinance authorizes the expenditure of $369,414.53 for the above noted maintenance and support services starting on January 1, 2026 through December 31, 2026.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $369,414.53.
CONTRACTOR COMPLIANCE:
CDW LLC
Vendor Account: 007352
Expiration Date: 3/12/2026
EMERGENCY DESIGNATION:
Emergency designation is being requested for these services that are necessary to support daily operation activities, to ensure no se...
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