City of Columbus - File #: 1725-2008

• File #: 1725-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/23/2008
• In control: Health, Housing & Human Services Committee
• On agenda: 11/10/2008
• Final action: 11/12/2008
• Title: To authorize and direct the City's Finance and Management Director to establish a purchase order with Safety Storage, Inc., for the purchase of a chemical storage shed for the Health Department; to authorize an expenditure of $23,056.00 from the Voted 1999, 2004 Health Department Bonds Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($23,056.00)

Date	Ver.	Action By	Action	Result
11/12/2008	1	MAYOR	Signed
11/12/2008	1	CITY CLERK	Attest
11/10/2008	1	Columbus City Council	Approved	Pass
11/10/2008	1	COUNCIL PRESIDENT	Signed
10/29/2008	1	Auditor Reviewer	Reviewed and Approved
10/29/2008	1	CITY AUDITOR	Reviewed and Approved
10/29/2008	1	Health Drafter	Sent for Approval
10/29/2008	1	CITY ATTORNEY	Reviewed and Approved
10/29/2008	1	Health Drafter	Sent to Clerk's Office for Council
10/28/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/28/2008	1	Health Drafter	Sent for Approval
10/27/2008	1	Finance Reviewer	Reviewed and Approved
10/27/2008	1	Finance Reviewer	Reviewed and Approved
10/27/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/24/2008	1	HEALTH DIRECTOR	Reviewed and Approved
10/24/2008	1	Health Drafter	Sent for Approval
10/24/2008	1	EBOCO Reviewer	Sent for Approval
10/24/2008	1	ODI DIRECTOR	Reviewed and Approved
10/24/2008	1	Health Drafter	Sent for Approval
10/23/2008	1	Health Drafter	Sent for Approval

Explanation

Need: The Columbus Health Department has a need to purchase an additional storage shed for the safe-keeping of chemicals that are used by its Environmental Health Division, primarily for the Rodent and Vector Control Programs. Because it was anticipated that bids for a new storage shed would not exceed $20,000, an informal bid process was done through the City's Vendor Services webpage via Solicitation No. SO030070. All fifteen vendors registered with the City's Purchasing Office for commodity code 15518, storage buildings, were solicited for a bid. The request for bids was posted on September 26, 2008, and closed on October 8, 2008.

The following is a summary of the two bids that were received:

Bid Vendor Contract Compliance No. Expiration Date

$23,056.00 Safety Storage, Inc. 77-0098725 10/22/10
$28,562.00 US Chemical Storage LLC 56-2109249 Inactive

This capital fund purchase is being awarded to Safety Storage, Inc., in the amount of $23,056 as the lowest, responsive, responsible bidder. The Health Department believes it has performed its due diligence in soliciting bids, according to Columbus City Codes, Section 329.07, however, the bid amounts received exceeded the $20,000 limit. Because of this and that the only part of the Columbus City Codes that was not adhered to is that the bid was not published in the City Bulletin, the Health Department would like to accept the quotes from the informal bid. As such, this legislation waives the competitive bidding provisions of Chapter 329.

Because the bids received are only valid for 60 days from the bid closing date, this legislation is submitted as an emergency. The total amount of this expenditure is $23,056.00.

Fiscal Impact: Monies are available for this purchase within the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, and are provided for in the 2008 Capital Improvements Budget.


Title

To authorize ...