Explanation
BACKGROUND
This ordinance authorizes the Director of Public Utilities to renew a contract for Traffic Control Services with The Paul Peterson Company for the Division of Power. This contract will provide services to maintain required traffic control services to provide single lane closures on the median lanes in both directions on the freeway system to allow for City employees to replace lighting equipment. The original contract was authorized by 2923-2022 as a multi-year contract.
PROCUREMENT
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ022923). Two hundred and six vendors (206) vendors (195 Majority, 4 MBE, 2 WBE, 5 EBE) were solicited and one (1) majority bid was received.The bid from The Paul Peterson Company met all the specifications of the bid and was awarded all items. Purchase Agreement, PA006241, was established in accordance with Request for Quotation RFQ022923.
CONTRACT AMOUNTS / TIMELINE
This contract term was for one (1) year from the date of execution to and including October 19, 2025. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code.
1. Amount of additional funds: No additional funds are needed at this time.
2. Reason additional funds were not foreseen: The need is to provide services through October 19, 2026.
3. Reason other procurement processes are not used: This contract was awarded through the competitive bidding process for traffic control services. Planned contract modifications were anticipated to add funds for continuation of services. This is one of those planned contract modifications so a new procurement process is not required.
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