Explanation
BACKGROUND: To establish a contract for the option to purchase Erosion Control Materials for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract will be two years with an option to renew for one additional year if mutually agreed. Contract expiration date is March 31, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001013). Formal bids were opened on February 26, 2004. Twenty-five (MAJ:23, M1A:1, F1:1) bids solicited; one (MAJ:1) bid received.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:
Johnson-Morehouse Dickey Company, CC#25-0578730
Total Estimated Annual Expenditure: $30,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Erosion Control Materials, with Johnson-Morehouse Dickey Company, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 26, 2004 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving a...
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