City of Columbus - File #: 1687-2009

• File #: 1687-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/2/2009
• In control: Safety Committee
• On agenda: 12/14/2009
• Final action: 12/16/2009
• Title: To appropriate and transfer $2,315,142.00 within the General Permanent Improvement Fund; to authorize the Finance and Management Director to enter into contracts with Statewide Ford Lincoln Mercury Inc. and Germain Ford LLC. for the purchase of marked police cruisers and optional equipment for the Division of Police; to authorize the expenditure of $2,315,142.00 from the General Permanent Improvement Fund; and to declare an emergency. ($2,315,142.00)

Date	Ver.	Action By	Action	Result
12/16/2009	1	CITY CLERK	Attest
12/15/2009	1	MAYOR	Signed
12/14/2009	1	Columbus City Council	Approved	Pass
12/14/2009	1	COUNCIL PRESIDENT	Signed
12/8/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/8/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/8/2009	1	Auditor Reviewer	Reviewed and Approved
12/8/2009	1	CITY AUDITOR	Reviewed and Approved
12/8/2009	1	Finance Drafter	Sent for Approval
12/8/2009	1	CITY ATTORNEY	Reviewed and Approved
12/8/2009	1	Safety Reviewer	Sent to Clerk's Office for Council
12/7/2009	1	Safety Reviewer	Reviewed and Approved
12/7/2009	1	SAFETY DIRECTOR	Reviewed and Approved
12/7/2009	1	Finance Reviewer	Reviewed and Approved
12/7/2009	1	Finance Reviewer	Reviewed and Approved
12/7/2009	1	Finance Reviewer	Reviewed and Approved
12/7/2009	1	EBOCO Reviewer	Sent for Approval
12/7/2009	1	ODI DIRECTOR	Reviewed and Approved
12/7/2009	1	Finance Reviewer	Reviewed and Approved
12/4/2009	1	Safety Reviewer	Reviewed and Approved
12/4/2009	1	Safety Reviewer	Reviewed and Approved
12/2/2009	1	Finance Drafter	Sent for Approval

Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract with Statewide Ford Lincoln Mercury, Inc. for the purchase of sixty-two (62) fully equipped Crown Victoria Police vehicles and to enter into a contract with Germain Ford LLC for sixty-two toughbooks, docking systems, cruiser video systems, and light bars for the Division of Police. This purchase is necessary to replace high mileage and high maintenance patrol cruisers. Formal bids were received by the Purchasing Office on November 30, 2009 for the purchase of marked police cruisers via SA#003433. Bids were received from the following vendors:

Statewide Ford Lincoln Mercury, Inc (Majority) Byers Ford (Majority) Kistler Ford Sales Inc. (Majority)
Germain Ford LLC (Majority) Ricart Properties Inc. (Majority) 32 Ford Mercury Inc. (AFA/MBR)
Parr Public Safety Equip. (F/MBR) Insight Public Sector, Inc. (PHC)

Statewide Ford's bid was the lowest bid for 10 items and Germain Ford's bid was the lowest bid received on one item.

After review of the bids by the Fleet Management Division and the Police Division, Statewide Ford Lincoln Mercury is recommended as the lowest and best bid for the cruisers and that the lowest and best bid submitted for the optional equipment was Germain Ford LLC.

These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance: Statewide Ford Lincoln Mercury, 34-1748921; expires 2/18/11, Germain Ford, 31-1742492, expires 11/30/11

Emergency Designation: Emergency action is necessary so tha...