Explanation
BACKGROUND: For the option to purchase Wood Poles for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract would be through May 31, 2008. The Purchasing Office opened formal bids on May 17, 2007. The contract may be extended for three additional one year periods, on a year by year basis, subject to mutual agreement by both parties.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002406. Seven bids were solicited (MAJ: 6, FBE: 1); Four (MAJ: 4) bids were received (two from the same company).
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:
Brown Wood Preserving Co., MAJ, CC#61-0974083, Estimated expenditure, $55,000.00 Expires 8/13/2007
McFarland Cascade Holdings, Inc., MAJ, CC#91-1277142, Estimated expenditure, $60,000.00 Expires 7/12/2009
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Department of Public Utilities will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Wood Poles with Brown Wood Preserving Company and McFarland Cascade Holding, Inc., to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergen...
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