Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Southeastern Equipment Parts and Services with Southeastern Equipment Co., Inc. The Division of Fleet Management is the primary user for Southeastern Equipment Parts and Services. Southeastern Equipment Parts and Services are used to repair and maintain City vehicles. Southeastern Equipment Co., Inc. is the sole source for these Bomag, Case, Eager Beaver, Etnyre, Gradall, KM, Kobelco, Mauldin, Schwarze, Superior Broom and Vacall parts and services as they are the only local distributor and authorized service provider for this specific manufacturers. Pricing was obtained by published price lists. The term of the proposed option contract would be approximately two (2) years, expiring October 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Southeastern Equipment Co., Inc., CC# 006684 expires 6/18/2026, $1.00
Total Estimated Annual Expenditure: $65,000, Division of Fleet Management, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to maintain an uninterrupted supply of these parts and services.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Southeastern Equipment Parts and Services with Southeastern Equipment Co., Inc. in accordance with the sole source pr...
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