City of Columbus - File #: 0982-2010

• File #: 0982-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/22/2010
• In control: Safety Committee
• On agenda: 7/12/2010
• Final action: 7/14/2010
• Title: To authorize and direct the Finance & Management Director to enter into contract for the option to purchase Firefighter Helmets & Accessories with Pro Protection Group, LLC; to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
7/14/2010	1	MAYOR	Signed
7/14/2010	1	CITY CLERK	Attest
7/12/2010	1	Columbus City Council	Approved	Pass
7/12/2010	1	COUNCIL PRESIDENT	Signed
6/29/2010	1	CITY ATTORNEY	Reviewed and Approved
6/29/2010	1	Finance Drafter	Sent to Clerk's Office for Council
6/28/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	CITY AUDITOR	Reviewed and Approved
6/28/2010	1	Finance Drafter	Sent for Approval
6/25/2010	1	EBOCO Reviewer	Sent for Approval
6/25/2010	1	ODI DIRECTOR	Reviewed and Approved
6/25/2010	1	Finance Drafter	Sent for Approval
6/24/2010	1	FINANCE DIRECTOR	Reviewed and Approved
6/24/2010	1	Finance Drafter	Sent for Approval
6/23/2010	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
6/23/2010	1	Finance Reviewer	Reviewed and Approved
6/22/2010	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Fire Helmets & Accessories for the Fire Division in order to help ensure the safety of Firefighters exposed to dangerous situations during the course of their duties. The term of the proposed option contract would be two (2) years, with the option to extend the contract for two (2) additional one-year periods. The initial term of the contract is through September 30, 2012. The Purchasing Office opened formal bids on June 10, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003585. One-hundred (100) bids were solicited (MBR: 2; F1: 2). Four (4) bids were received. Two vendors bid the exact helmets as specified, and two bidders bid an alternate manufacturer. The low numeric bidder, The Fire House, bid an alternate helmet that was deemed non-responsive because the eye-shields are not NFPA 1971 certified as required in the bid. In addition, The Fire House was non-responsive because they did not provide pricing for the individual accessories as required on the proposal pages.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:

Pro Protection Group, LLC dba Phoenix Safety, CC#412241348 (Expires February 24, 2012), $1.00, All Items.
Total Estimated Annual Expenditure: $60,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expendit...