City of Columbus - File #: 0898-2004

• File #: 0898-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/6/2004
• In control: Administration Committee
• On agenda: 5/24/2004
• Final action: 5/26/2004
• Title: To authorize the City Auditor to appropriate and transfer $250,000.00 from the special income tax fund to the information services capital projects fund, to appropriate $250,000.00 within the information services capital projects fund, to transfer $235,773.21 between projects within the information services capital projects fund, to amend the 2003 Capital Improvement Budget; to authorize the Finance Director to create purchase orders with UTC vendors, to authorize expenditure of $485,773.21 for the replacement of current operating system software and hardware, and to declare an emergency. ($485,773.21)

Date	Ver.	Action By	Action	Result
5/26/2004	1	ACTING CITY CLERK	Attest
5/25/2004	1	MAYOR	Signed
5/24/2004	1	Columbus City Council	Approved	Pass
5/24/2004	1	COUNCIL PRESIDENT	Signed
5/17/2004	1	Technology Drafter	Sent for Approval
5/13/2004	1	City Clerk's Office	Sent back for Clarification/Correction
5/12/2004	1	CITY ATTORNEY	Reviewed and Approved
5/12/2004	1	Technology Drafter	Sent to Clerk's Office for Council
5/11/2004	1	Technology Drafter	Sent for Approval
5/11/2004	1	Auditor Reviewer	Contingent Within
5/11/2004	1	CITY AUDITOR	Reviewed and Approved
5/11/2004	1	Technology Drafter	Sent for Approval
5/10/2004	1	Finance Reviewer	Reviewed and Approved
5/10/2004	1	FINANCE DIRECTOR	Reviewed and Approved
5/7/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/7/2004	1	Technology Drafter	Sent for Approval
5/7/2004	1	EBOCO Reviewer	Sent for Approval
5/7/2004	1	ODI DIRECTOR	Reviewed and Approved
5/7/2004	1	Technology Drafter	Sent for Approval
5/6/2004	1	Technology Drafter	Sent for Approval

Explanation
Background:
Capital expenditures are required to upgrade the city's server system to encompass both hardware and software upgrades to the current standard of Windows 2003 supported by Microsoft. Microsoft will no longer support the city's current operating system software of Windows NT after December 31, 2004.

It will be impossible to upgrade the operating system without replacing the city's server system hardware. The newer software will be unable to function on the current system hardware. Furthermore, vendors can only support the current hardware on a time and materials basis and can no longer guarantee a quick repair turnaround time due to the age of the hardware. In some cases, necessary parts can no longer be obtained which has caused extended service outages.

Fiscal Impact: Transfers totaling $235,773.21 between various projects within the information services capital projects fund will need to occur in order to accommodate expenditures for this project. In order to complete the project, additional funding will be needed from the Special Income Tax fund in the amount of $250,000.00. The total amount of this project is $485,773.21. Universal term contracts will be used for this project.

Emergency: Emergency action is requested due to time constraints of Microsoft support ending on December 31, 2004 and the need to be on a fully functional operating system by that time.

Contract Compliance: Smart Solutions 34-1403269 Expiration: 6-18-04
Babbage-Simmel 31-1067170 Expiration: 4-5-07
Caspian Software 31-1347857 Expiration: 4-2-05
Software House International 22-3009648 Expiration: 10-30-04


Title
To authorize the City Auditor to appropriate and transfer $250,000.00 from the special income tax fund to the information services capital projects fund, to appropriate $250,000.00 within the information services capital projects fund, to transfer $235,773.21 between projects within the information s...