Explanation
BACKGROUND
This legislation authorizes the Director of Technology to modify an existing contract, associated with purchase order EL007511, with Lawson Software, for the extension and cost of the maintenance service, associated with the Central Payroll and Human Resources Information Management System. The original agreement made provisions for the first six months of warranty maintenance at no cost, commencing on November 30, 2007 and ending May 31, 2008. As funding was available, the Department modified and extended the contract for an additional eight months of maintenance coverage, from June 1, 2008 through January 31, 2009. Now, this ordinance will provide funds for an extension for the maintenance service, with a coverage period from February 1, 2009 through May 31, 2009, which will ensure no interruptions in service while waiting approval of funds needed for the next twelve month contract coverage period. The original contract provided language that allows for renewals, contract modifications as mutually agreed by all parties having jurisdiction thereof and approval of a City of Columbus, certified purchase order.
Fiscal Impact: There was no cost for the first six months of maintenance. During fiscal year 2008, the Department of Technology expended $80,000.00 for eight months of maintenance service, with a coverage period from June 1, 2008 through January 31, 2009. This ordinance will provide for the next four months of coverage from February 1, 2009 through May 31, 2009, with a cost of $38,643.75, from the Department of Technology's Information Services Fund; providing significant coverage while waiting for the approval and passage of the 2009 City of Columbus Budget.
Contract Compliance:
Lawson Software - 41-1251159 - Expiration 09/06/09
Title
To authorize the Director of the Department of Technology to modify an existing contract, with Lawson Software, for the extension and cost of the maintenance service, associate...
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