Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into contract for Janitorial Services for the Division of Sewerage and Drainage. This contract was bid on June 1, 2005, and is proposed as a multi-year contract with annual incremental funding, as stipulated in the Bidding Documents.
B. Procurement History. This procurement has been conducted in conformance with the requirements for competitive sealed bidding, in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" on May 14, 21, and 28, 2005. Nine sets of Bidding Documents were obtained by prospective Bidders, and four of them attended the required Pre-Bid Meeting, which was held on May 25, 2005. On the stipulated Bid Date of June 1, 2005, two sets of Bidding Documents were tendered as Bids, with the following results:
Entity Amount
AA Programmed Janitorial &
Building Maintenance, Inc. - Bid Invalid
K&M Kleening Service, Inc. - $184,890.33
Engineer's Estimate - $201,900.00
The bids have been reviewed. The bid of AA Programmed Janitorial & Building Maintenance, Inc. was found to exhibit the following defects:
1) The Corporation Proposal Affidavit given is invalid. It is signed only by the party who it claims is authorized to tender Bids, rather than by the Secretary fo the corporation as required; it is invalid.
2) The required List of Interested Parties does not show the required information on all the parties having an interest in the Bid; this renders it invalid, and the instructions are clear on the full requirement.
Due to these material defects, the proposal of AA Programmed Janitorial & Bu...
Click here for full text