Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Cisco Equipment and Related Supplies to and including June 30, 2010. This extension will allow time for the Department of Technology continue work on the VoIP installation process while a new bid is being evaluated and awarded The Purchasing Office opened formal bids on December 30, 2004. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA0001372).
FL002553 with Echo 24 Inc. was established in accordance with bids received. This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Contract Compliance # 311753698 (expires 9/22/2011)
1) Amount of additional funds: The estimated annual expenditure for this agency is $50,000.00. This City agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: An extension through March 31, 2010 was previously approved by City Council. Three sets of new specifications were developed to replace this contract. However the wiring portion of the bid process is not yet completed, time is required to open new bids and complete the evaluation process, therefore an additional extension through June 30, 2010 is requested. This additional extension request requires that competitive bidding requirements of Chapter 329 be waived since an extension beyond 3/31/2010 is not provided for in the original contract.
3) Reason other procurement processes not used: The same exact service is required as originally bid. No lower pricing/more attractive terms or conditions are anticipated through re-bidding at this time.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement
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