Explanation
Background: This ordinance authorizes the Director of Public Utilities to renew an existing agreement with Azteca Systems, LLC to provide software for the Cityworks Asset Management System (AMS). The contract amount being authorized by this ordinance is $1,019,234.74.
Cityworks AMS is used as a department wide Asset Management solution and is replacing Oracle WAM. The software contract is an annual Enterprise licensing agreement that includes cloud-hosting services. The Cityworks solution modernizes our Work and Asset Management program by enabling best practices and GIS to empower DPU to better track, maintain, and manage assets across our entire organization. Cityworks provides three hosting environments, which include one each for testing, production, and development. The Department of Public Utilities (DPU) aka Columbus Water & Power (CWP) currently has 1,150 licenses. Additionally, the Division of Fire has 282 licenses funded by CWP and uses these licenses in collaboration with the Division of Water to support the maintenance and inspection process for Fire Hydrants across the City.
Due to a Request for Proposal (RFQ018791) that was published for CWP to obtain an Asset Management System, Woolpert, Inc. was the awarded firm and the software solution they chose in the proposal was Cityworks. It has been determined that establishing one contract for services with Woolpert, Inc. and one contract for software directly with Azteca Systems, LLC (Cityworks) is the best path forward.
The original term of the contract was established in accordance with the pertinent provisions to waive competitive bidding of Chapter 329 of the Columbus City Code for the initial term and all future renewals. The contract was established for a period of one year from the date of execution by the City of Columbus, up to and including November 13th, 2023, with yearly renewal options for an additional five years, for a maximum contract length of six years, on a year-by-year bas...
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