City of Columbus - File #: 0817-2005

• File #: 0817-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/25/2005
• In control: Administration Committee
• On agenda: 5/9/2005
• Final action: 5/12/2005
• Title: To authorize and direct the City Auditor to appropriate and transfer $185,000 within the general permanent improvement fund; to authorize the City Auditor to enter into contract and to expend up to $161,400 with Tier Technologies, Inc. for the purchase of software and implementation and related services for a citywide internet-based electronic procurement system (V.GOV), in accordance with the sole source provisions of the Columbus City Code; to authorize the balance of the project cost of up to $23,600 to be expended for equipment and software that will be obtained from various vendors, not known at this time, for a total project cost of up to $185,000 or as much thereof as may be necessary from the general permanent improvement fund; and to declare an emergency. ($185,000.00)

Date	Ver.	Action By	Action	Result
5/12/2005	1	CITY CLERK	Attest
5/11/2005	1	MAYOR	Signed
5/9/2005	1	Columbus City Council	Approved	Pass
5/9/2005	1	COUNCIL PRESIDENT	Signed
4/29/2005	1	City Clerk's Office	Sent back for Clarification/Correction
4/29/2005	1	Finance Drafter	Sent to Clerk's Office for Council
4/28/2005	1	Finance Drafter	Sent for Approval
4/28/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/28/2005	1	Finance Drafter	Sent to Clerk's Office for Council
4/27/2005	1	ODI DIRECTOR	Reviewed and Approved
4/27/2005	1	Finance Drafter	Sent for Approval
4/27/2005	1	CITY ATTORNEY	Reviewed and Approved
4/26/2005	1	EBOCO Reviewer	Reviewed and Approved
4/25/2005	1	Finance Drafter	Sent for Approval
4/25/2005	1	Auditor Reviewer	Contingent Within
4/25/2005	1	CITY AUDITOR	Reviewed and Approved
4/25/2005	1	FINANCE DIRECTOR	Reviewed and Approved
4/25/2005	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the City Auditor to appropriate and transfer funds within the general permanent improvement fund and authorizes the City Auditor to enter into contract for the purchase of software, hardware and related services for implementation of a citywide virtual government procurement solution (V.GOV) that will create a web-based system for solicitation and bid processing, fully integrated with the city's Performance purchasing and accounting systems. In addition, V.GOV provides improvements in vendor management including new vendor registration, vendor profile maintenance and business compliance through vendor self-service and is a software component that modifies and adds functionality to the existing Performance Series application. Because this software is proprietary to the vendor, the ordinance authorizes a sole source contract with Tier Technologies, Inc., with which the City Auditor also contracts for the other components of Performance. The cost of the V.GOV software and implementation services is $161,400; the balance of the project cost includes equipment and software that will be obtained from various vendors, not known at this time. Each of these purchases will be made from qualified vendors and none will exceed $20,000.

FISCAL IMPACT:
Funds are available for this transfer within the unallocated balance of the general permanent improvement fund for this project. The total cost of this project will not exceed $185,000.

EMERGENCY: Emergency legislation is requested in order to facilitate the immediate purchase of the V.GOV software, implementation and related products and services in order to proceed with the project in a timely manner.

CONTRACT COMPLIANCE NUMBER: Tier Technologies, Inc. 94-3145844, Expiration: 07/03/05


Title

To authorize and direct the City Auditor to appropriate and transfer $185,000 within the general permanent improvement fund; to authorize the City Auditor to e...