Explanation
BACKGROUND: To modify contract number FL002135 Section 1. This modification is required to provide for additional items essential to City personnel that were not included in the original contract or cannot be provided by original contract awardee.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000556. FL002135, Koppel Advertising Inc. CC #34-1529963 was established in accordance with bids received. This company is not debarred according to the Federal Excluded Parties Listing.
1) Amount of additional funds: The estimated annual expenditure for the contract is $8,500.00. The individual agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2) Reason additional needs were not foreseen: Additional items were inadvertently not included in the original bid or the awarded supplier cannot provide.
3) Reason other procurement processes not used: The items are an intertwined part of the original contract. Administrative costs associated with a second contract would not be in the City's best interest.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No funding is required to modify the option contracts. Each agency must set aside their own funding for their estimated expenditures.
To maintain an uninterrupted supply of goods to the City Agency using the Universal Term Contract, this ordinance is be submitted as an emergency.
Title
To authorize and direct the Finance Director to modify the city-wide contract for the option to purchase Wearing Apparel with Koppel Advertising Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, the vendor has agreed to the contract modifications; and it is in the best interest of the City to exercise this opti...
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