City of Columbus - File #: 1239-2005

• File #: 1239-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/28/2005
• In control: Administration Committee
• On agenda: 7/18/2005
• Final action: 7/20/2005
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with VEC Systems, for the renovation of the roof at Fire Station 20, to authorize the expenditure of $131,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($131,000.00)

Date	Ver.	Action By	Action	Result
7/20/2005	1	MAYOR	Signed
7/20/2005	1	ACTING CITY CLERK	Attest
7/18/2005	1	Columbus City Council	Approved	Pass
7/18/2005	1	COUNCIL PRESIDENT	Signed
7/8/2005	1	ODI DIRECTOR	Reviewed and Approved
7/8/2005	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2005	1	CITY ATTORNEY	Reviewed and Approved
7/8/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
7/7/2005	1	CITY AUDITOR	Reviewed and Approved
7/7/2005	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2005	1	EBOCO Reviewer	Reviewed and Approved
7/6/2005	1	Auditor Reviewer	Reviewed and Approved
7/5/2005	1	Finance Reviewer	Reviewed and Approved
7/5/2005	1	FINANCE DIRECTOR	Reviewed and Approved
7/5/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/29/2005	1	Safety Reviewer	Reviewed and Approved
6/29/2005	1	Safety Reviewer	Reviewed and Approved
6/29/2005	1	SAFETY DIRECTOR	Reviewed and Approved
6/29/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/28/2005	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with VEC Systems., in the amount of $131,000.00 for the renovation of the roof at Fire Station 20, 2646 East Fifth Avenue. The current roof is approximately twenty-five years old and has been leaking. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The contractor has sixty days upon notification of the award of the contract to complete the project. The roof will include a two-year workmanship guarantee from the contractor and a thirty-year workmanship and material guarantee from the manufacturer.

Formal proposals were solicited on May 4, 2005. Four firms submitted proposals on May 24, 2005 as follows: (0 MBE, 0 FBE).

VEC Systems $131,000.00
K& W Roofing, Inc. $158,000.00
Field & Associates, Inc. $184,700.00
General Maintenance & Engineering Co. $185,423.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, VEC Systems.

Emergency Action is requested so that the contractor will be able to complete this project during good weather.

Fiscal Impact: The Fire Division budgeted $200,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $131,000.00. VEC Systems Contract Compliance Number 04-3702089, expiration 09/27/2007.

Title

To authorize the Public Service Director to enter into contract for the Facilities Management Division with VEC Systems, for the renovation of the roof at Fire Station 20, to authorize the expenditure of $131,000.00 from the Safety Voted Bond Fund, and to declare an emergency. ($131,000.00)

Body

WHEREAS, the roof at Fir...