City of Columbus - File #: 1668-2006

• File #: 1668-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/20/2006
• In control: Public Service & Transportation Committee
• On agenda: 10/16/2006
• Final action: 10/18/2006
• Title: To authorize and direct the Finance and Management Director to enter into three (3) UTC contracts for the option to purchase Standard Auto Parts with NAPA Auto Parts, Transport Specialist, Inc., and Automotive Distributors Co., Inc. to authorize the expenditure of three (3) dollars to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
10/18/2006	1	MAYOR	Signed
10/18/2006	1	ACTING CITY CLERK	Attest
10/16/2006	1	Columbus City Council	Approved	Pass
10/16/2006	1	COUNCIL PRESIDENT	Signed
10/2/2006	1	Auditor Reviewer	Reviewed and Approved
10/2/2006	1	CITY AUDITOR	Reviewed and Approved
10/2/2006	1	Finance - Purchasing Drafter	Sent for Approval
10/2/2006	1	CITY ATTORNEY	Reviewed and Approved
10/2/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
9/28/2006	1	EBOCO Reviewer	Reviewed and Approved
9/28/2006	1	ODI DIRECTOR	Reviewed and Approved
9/28/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/27/2006	1	Finance - Purchasing Drafter	Sent for Approval
9/26/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/26/2006	1	FINANCE DIRECTOR	Reviewed and Approved
9/20/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Standard Auto Parts for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through September 30, 2008. The Purchasing Office opened formal bids on July 6, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 ( SA002072 CGW). Thirty-two (MAJ:30, MBE:0, FBE:2) bids were solicited; four (4) (MAJ:4) bids were received.

The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:

NAPA Auto Parts, MAJ, CC#580254510 (Expires 3-3-08), $276,000.00
Automotive Distributors Co., Inc. MAJ, CC#311145093 (Expires 8-12-08), $120,000.00

Transport Specialists, IncMAJ, CC# 310807969 (Expires 1-11-08), $65,000.00
Total Estimated Annual Expenditure: $461,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into three (3) UTC contracts for the option to purchase Standard Auto Parts with NAPA Auto Parts, Transport Specialist, Inc., and Automotive Distributors Co., Inc. to authorize the expenditure of three (3) dollars to establish the contract from the Universal Term Contract Fund, and to declare an emergency. ($3.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on July 6, 20...