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File #: 2705-2024    Version: 1
Type: Ordinance Status: Consent
File created: 10/1/2024 In control: Neighborhoods, Recreation, & Parks Committee
On agenda: 11/25/2024 Final action:
Title: To authorize and direct the City Auditor to establish an auditor’s certificate in the amount of $140,000.00 for the purchase of trees and nursery stock for the Recreation and Parks Department; to authorize the Director of the Department of Finance and Management, on behalf of the Recreation and Parks Department, to associate all general budget reservations resulting from this ordinance to current and future purchase agreements for trees and nursery stock and establish purchase orders in accordance with the terms and conditions of the citywide universal term contract with Acorn Farms, Inc.; to authorize the expenditure of more than $100,000.00 from an individual universal term contract by a single agency in a calendar year in compliance with the procurement provisions of the Columbus City Code; and to authorize the expenditure of $140,000.00 from the Recreation and Parks Tree Fund. ($140,000.00)
Attachments: 1. Legislation - Nursery Trees 2024 - FINAL - ATTACHMENT.pdf
Explanation

Background: This ordinance authorizes the City Auditor to set up an auditor’s certificate in the amount of $140,000.00 for the purchase of trees and nursery stock for the Recreation and Parks Department (CRPD). These expenditures are from a citywide Universal Term Contract (UTC) for trees and nursery stock established by the Purchasing Office in the Department of Finance and Management. This ordinance authorizes the expenditure of more than $100,000.00 from an individual UTC by a single agency in a calendar year in compliance with the procurement provisions of the Columbus City Codes Chapter 329. This ordinance authorizes the Director of Finance and Management, on behalf of the Recreation and Parks Department, to associate all general budget reservations resulting from this ordinance to the current UTC purchase agreements for the purchase of trees and nursery stock and establish contracts as needed.

The Columbus Recreation and Parks Department has a need to purchase trees and nursery stock for the City nursery operated by Forestry staff. The Department of Finance and Management has established a UTC with Acorn Farms Inc, per PA005814, for the purchase of trees and shrubs. CRPD has establish two purchase orders from the UTC, referenced as PO432183 and PO435612, and relieved a total of $34,685 in Fiscal Year 2024. CRPD expects to incur single-year expenditures that exceed $100,000.00 from purchase orders established in accordance the Acorn Farms Inc. UTC. The total annual expenditures projected in Fiscal Year 2024, for the purchase of trees and nursery stock, is approximately $174,685.00 for the Recreation and Parks Department.

Principal Parties:
Acorn Farms Inc.
7679 Worthington Road
Galena, Ohio 43021
Contract Compliance Number: 004555
Contract Compliance Expiration Date: December 27, 2025

Benefits to the Public: Trees provide tangible benefits to Columbus residents. As the 15th largest city in the nation, Columbus is home to over 900,000 peopl...

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