City of Columbus - File #: 2184-2006

• File #: 2184-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/20/2006
• In control: Administration Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize the Director of Finance and Management on behalf of the Department Of Technology to enter into a contract with Tape Central, Inc. for Sony Anycast Stations; to waive the competitive bidding requirements of the Columbus City Codes; to authorize the expenditure of $30,523.98 from Information Services Fund; and to declare an emergency. ($30,523.98 )

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
11/30/2006	1	CITY ATTORNEY	Reviewed and Approved
11/30/2006	1	Technology Drafter	Sent to Clerk's Office for Council
11/29/2006	1	Technology Drafter	Sent for Approval
11/29/2006	1	Technology Drafter	Sent for Approval
11/29/2006	1	Auditor Reviewer	Reviewed and Approved
11/29/2006	1	CITY AUDITOR	Reviewed and Approved
11/29/2006	1	Technology Drafter	Sent for Approval
11/28/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
11/28/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/28/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/28/2006	1	Finance Reviewer	Reviewed and Approved
11/21/2006	1	Technology Drafter	Sent for Approval
11/20/2006	1	Technology Drafter	Sent for Approval
11/20/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/20/2006	1	Technology Drafter	Sent for Approval
11/20/2006	1	EBOCO Reviewer	Sent for Approval
11/20/2006	1	ODI DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Director of Finance and Management on behalf of the Department of Technology to enter into contract with Tape Central Inc., for the purchase of a Sony AnyCast System for the Department of Technology's Government Television Channel Operation. Two (2) Sony Anycast Stations will be used for field production requiring the use of multiple cameras, audio feeds, character generation and presentation units, such as PC's with PowerPoint. One of the units will be used by the government television channel for coverage of remote meetings and forums. The other unit is to be used by the educational access channel for remote coverage of events such as the Columbus School Board meetings.

The Department of Technology also request to waive the competitive bidding provisions of Chapter 329 of the City Code pertaining to formal bidding. Seven (7) formal bids were received by the City's Purchasing Office on November 9, 2006, but the Solicitation was cancelled. The cancellation was due to misunderstandings by bidders about the equipment and the optional and the non-optional equipment and the quantities of those items. To be fair to all, the terminology was corrected and was re-bid informally by the Purchasing Office. All respondents of the original bid were notified and given the opportunity to resubmit bids. Seven (7) responded to the informal bid as follows:

AllSecure Systems Ltd $46,564.00
Industrial Video Corporation $33,964.00
Jimmy Rea Electronics $40,313.80
Provideo Systems Inc. $33,230.00
Roscor Corporation $33,318.00
Tape Central, Inc. $30,523.98
Video Tape Products $31,736.00

The company is not debarred according to the Excluded Party Listing of the Federal Government or prohibited from being awarded a contract according to the Ohio Auditor of State Unresolved Findings for Recovery Certified Search database.

FISCAL IMPACT:
Funds are budgeted and available for this purchase.

EMERG...