,Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc. to provide professional services for the Hard Surfaces Program 2024 Phase 1 Project. The contract amount is $119,281.81, with a contingency of $11,928.19 for a total of $131,210.00 being authorized by this ordinance.
This project will provide improvements to existing and needed new hard surface areas throughout the city. This particular contract focuses on providing inspection services to ensure the improvements of asphalt and concrete surfaces are installed per specification and to protect the City's interests. Making improvements to these surfaces ensures safe and easy access to the parks and facilities. Areas for improvement were initially considered through recommendations from within the Department and public input. All requests were assessed through a Pavement Condition Rating (PCR) form and were given a rating from 0 (worst condition) to 100 (best condition). All requests were prioritized for action based on their respective PCR scores.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Bids were advertised through Vendor Services, in accordance with City Code Section 329, on October 24, 2023 and received by the Recreation and Parks Department on November 14, 2023. Bids were received from the following companies:
Dynotec, Inc. (MBE)
CTL Engineering (MBE)
Roberts Construction (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Dynotec, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
As part of their bid, Dynotec, Inc. has proposed the following vendors to fulfi...
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