City of Columbus - File #: 0193-2007

• File #: 0193-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/30/2007
• In control: Administration Committee
• On agenda: 2/26/2007
• Final action: 2/27/2007
• Title: To authorize the Finance and Management Director to enter into contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $96,900.00 from the General Fund, and to declare an emergency. ($96,900.00)

Date	Ver.	Action By	Action	Result
2/27/2007	1	MAYOR	Signed
2/27/2007	1	CITY CLERK	Attest
2/26/2007	1	Columbus City Council	Approved	Pass
2/26/2007	1	COUNCIL PRESIDENT	Signed
2/6/2007	1	CITY ATTORNEY	Reviewed and Approved
2/6/2007	1	Finance Drafter	Sent to Clerk's Office for Council
2/5/2007	1	Finance Drafter	Sent for Approval
2/2/2007	1	Finance Drafter	Sent for Approval
2/2/2007	1	Auditor Reviewer	Contingent
2/2/2007	1	CITY AUDITOR	Reviewed and Approved
2/2/2007	1	Finance Drafter	Sent for Approval
2/2/2007	1	EBOCO Reviewer	Reviewed and Approved
2/2/2007	1	ODI DIRECTOR	Reviewed and Approved
2/1/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/1/2007	1	FINANCE DIRECTOR	Reviewed and Approved
1/31/2007	1	Finance Drafter	Sent for Approval
1/31/2007	1	Finance Reviewer	Reviewed and Approved
1/31/2007	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Facilities Management Division with Pad Door Systems for the emergency repair of various doors under the purview of the Facilities Management Division. This contract covers the period from February 1, 2007 through January 31, 2008. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 300 garage doors and 350 entrance doors covered by the contract. This contract will include four one-year renewal options.

Formal proposals were solicited on December 8, 2006, and three bids were received on December 19, 2006. The companies bid based on an hourly rate for labor and a mark-up for equipment and materials. The bids were as follows:

Company Hourly Rate Equipment Mark Up Material Mark Up

Pad Door Systems $ 49.75 15% 15%
Ohio Commercial Door Co. $ 56.00 15% 15%
Door Company of Ohio Inc. $ 57.83 -0- 15%

The Facilities Management Division recommends the contract award to the most responsive and responsible, lowest and best bidder, Pad Door Systems.

Emergency action is requested to ensure door repairs and maintenance at various City facilities can continue without interruption.

Fiscal Impact: The Facilities Management Division budgeted $96,900.00 for door repair in the 2007 General Fund Budget. In 2006, the Facilities Management Division spent $95,000.00 for door repairs...