Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the construction contract, with Smoot Construction Company of Ohio, for the Police Substation 19 - Hilltop Area (Sullivant Ave.) project, in the amount of $300,000.00.
The overall project scope included construction of a 13,500 square foot police substation located at 1860 Sullivant Avenue, Columbus, Ohio 43223.
The original contract was established under Contract No. PO526023, and was authorized by Ordinance No. 2112-2025, and approved by City Council on July 28, 2025.
The Construction Manager initially carried a 5% owner contingency below the typical 8-10% range to align with overall project budget constraints. Since the Notice to Proceed, the project has incurred unanticipated costs related to permitted site design changes, a 62-day delay in site compliance permitting, and discovery of unsuitable soil conditions.
As a result, the original $650,000.00 contingency has been reduced to $71,000.00, leaving approximately 11% of the contingency remaining while the project is only 30% complete. At this burn rate, the remaining contingency is insufficient to support the project through completion. Modification 1 (current) is needed to replenish contingency to carry the project through completion.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $300,000.00
Original Contract Amount: $13,942,258.00 (PO526023)
Modification No. 1 (current): $ 300,000.00
Total (Original and Mod 1): $14,242,258.00
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
Unanticipated costs related to permitted site design changes, a 62-day delay in site compliance permitting, and the discovery of unsuitable soil conditions has caused this unforeseen situation.
C. Why it would not be in the city’s ...
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