Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Papers for Various Output Devices for all City agencies, with the Police Division being one of the largest users, to and including January 31, 2006. Formal bids were opened by the Purchasing Office on February 21, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000201RFM). Contract Number FL001088, with Boise Cascade Office Products (FID#: 82-0477390) was established in accordance with bids received During the term of the contract their name changed to Office Max - A Boise Company but retained the same federal identification number. The company has recently changed name their name to Office Max, Inc. and has changed their federal identification number to 82-0100960. This supplier is not listed in the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
1. Amount of additional funds: The estimated annual expenditure for the contract is $400,000. Each agency must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The Purchasing Office has exhausted all available extension options for this contract. This modification is being requested as a waiver ordinance to permit one additional extension pending the completion of the State of Ohio's bid process. It is anticipated pricing receiving by the State of Ohio will be advantageous to the City of Columbus. The Purchasing Office expects to utilize the State of Ohio contracts instead of pursuing our own bid process if advantageous to do so.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated during the modification period. This contract reflects the same pricing with the same supplier as the pape...
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