Explanation
BACKGROUND: For the option to purchase HD Truck Transmission Repair for the Fleet Management Division, the largest user. The term of the proposed option contract would be two years, with an option to renew for one (1) additional year if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000477GRW). One hundred seventy-three (MAJ:168, MBE:4, FBE:1) bids were solicited; two (MAJ:2) bids received.
The Purchasing Office is recommending award of a contract to the low bidder:
W. W. Williams Company, MAJ, CC#31-1024851
Estimated Annual Expenditure: $30,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase HD Truck Transmission Repair, with W. W. Williams Company, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 17, 2003 and selected the lowest bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists i...
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