Explanation
BACKGROUND: This legislation authorizes the Director of The Department of Technology to establish a contract with Delta Computer Services, Inc. The Department of Technology (DoT) uses a large number of Hewlett-Packard (HP) Systems that support several city agencies' business applications such as Performance Series accounting and purchasing systems, Income Tax, Regulations, and geographic information systems (GIS). Also included are systems supporting the daily operations of the Communications, Telecommunications and Electricity Divisions to name a few.
DoT followed the guidelines of City Code Chapter 329.14, awarding professional service contracts through the requests for proposals (RFP). The RFP was prepared and posted on the City's solicitation web site and was mailed to potential offerors. They were also mailed to those who responded to the solicitation notice. A total of sixteen (16) proposals were mailed. Twenty-four (24) MBEs and 1 FBE were contacted via telephone to ensure of the awareness of the project. An evaluation team, consisting of DoT staff members and a representative of the Equal Business Opportunity Commission Office, was formed.
Three (3) companies responded; Advanced Technology Group, Delta Computer Services, Inc., and Signature Technology Group, Inc. All three were contacted to arrange interviews and also to verify their listed references. Calls were made to the references and the results conveyed to the evaluation team.
Interviews were held with all three (3) offerors. A final vote, using the original evaluation criteria, was taken with Delta Computer Services, Inc. scoring the highest. A meeting with Delta Computer Services, Inc. was held to negotiate the final contract and to familiarize them with the City equipment.
This contract will enable differing levels of support, depending upon how critical the application is to the business of the city. Critical applications, such as Performance Series, will...
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