City of Columbus - File #: 2135-2005

• File #: 2135-2005
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 11/29/2005
• In control: Administration Committee
• On agenda: 1/23/2006
• Final action: 1/25/2006
• Title: To authorize and direct the Finance and Management Director to enter into three one contracts for the option to purchase Re-Manufactured Toner Cartridges and Printer Maintenance with US Laser, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
1/25/2006	2	CITY CLERK	Attest
1/24/2006	2	MAYOR	Signed
1/23/2006	1	Columbus City Council	Approved as Amended	Pass
1/23/2006	1	Columbus City Council	Taken from the Table	Pass
1/23/2006	2	Columbus City Council	Amended as submitted to the Clerk	Pass
1/23/2006	2	COUNCIL PRESIDENT	Signed
1/9/2006	1	Columbus City Council	Tabled to Certain Date	Pass
12/16/2005	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
12/15/2005	1	CITY ATTORNEY	Reviewed and Approved
12/14/2005	1	Auditor Reviewer	Reviewed and Approved
12/14/2005	1	CITY AUDITOR	Reviewed and Approved
12/14/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/13/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/12/2005	1	EBOCO Reviewer	Reviewed and Approved
12/12/2005	1	ODI DIRECTOR	Reviewed and Approved
12/7/2005	1	Finance - Purchasing Drafter	Sent for Approval
12/2/2005	1	FINANCE DIRECTOR	Reviewed and Approved
12/2/2005	1	FINANCE DIRECTOR	Reviewed and Approved
11/30/2005	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Re-Manufactured Laser Toner and Printer Maintenance for all City agencies. The term of the proposal option contract would be three years. Contract is through December 31, 2008. The Purchasing Office opened formal bids on November 17, 2005.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000556. Two Hundred and Fifty-Nine (MAJ:231, MBE:21, F1:7) bids were solicited; twelve (MAJ:9, M1A:3) bids were received.

While there were lower bids submitted, they did not meet key specifications because required elements were missing from the bid proposal. The Purchasing Office is recommending award of contracts to the lowest, responsive, responsible and best bidders:)

US Laser, Inc. MAJ, CC#31-1357570, $1.00
Total Estimated Annual Expenditure: $300,000.00

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

Title

To authorize and direct the Finance and Management Director to enter into three one contracts for the option to purchase Re-Manufactured Toner Cartridges and Printer Maintenance with US Laser, Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Body

WHEREAS, the Purchasing Office...