City of Columbus - File #: 1557-2008

• File #: 1557-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/26/2008
• In control: Recreation & Parks Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Director of Finance and Management to enter into contract with Acorn Farms, Inc. for the purchase of various trees for the street tree planting program, to authorize the expenditure of $27,090.50 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency. ($27,090.50)

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/7/2008	1	CITY ATTORNEY	Reviewed and Approved
10/7/2008	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
10/6/2008	1	Auditor Reviewer	Reviewed and Approved
10/6/2008	1	CITY AUDITOR	Reviewed and Approved
10/6/2008	1	Rec & Parks Drafter	Sent for Approval
10/3/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2008	1	Rec & Parks Drafter	Sent for Approval
10/2/2008	1	Finance Reviewer	Reviewed and Approved
10/2/2008	1	Finance Reviewer	Reviewed and Approved
10/2/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/1/2008	1	ODI DIRECTOR	Reviewed and Approved
10/1/2008	1	Rec & Parks Drafter	Sent for Approval
9/30/2008	1	EBOCO Reviewer	Reviewed and Approved
9/26/2008	1	Rec & Parks Drafter	Sent for Approval
9/26/2008	1	REC & PARKS DIRECTOR	Reviewed and Approved
9/26/2008	1	Rec & Parks Drafter	Sent for Approval

Explanation

Formal bids were solicited by the Purchasing Office for various tree species for the street tree planting program by the Forestry Section of the Recreation and Parks Department. Bids were opened for SA003009 on September 18, 2008. A total of three (3) bids were received. The bidders were Acorn Farms, Inc. (Majority), Surface Nursery, Inc. (Majority) and J.C. Bakker & Sons Ltd. (Majority). Two bidders will be awarded portions of the contract. They are Acorn Farms, Inc. of Galena, Ohio for $27,090.50 and Surface Nursery, Inc. of Gresham, Oregon for $1,228.75. (The award to Surface Nursery, Inc. will not require legislation.) All awards are based on the best, responsive, and responsible bid that meet specifications.

The Contract Compliance number for Acorn Farms, Inc. is #31-0986421 and the contract compliance is effective through 11/21/09.

Title

To authorize the Director of Finance and Management to enter into contract with Acorn Farms, Inc. for the purchase of various trees for the street tree planting program, to authorize the expenditure of $27,090.50 from the Recreation and Parks Tree Replacement Fund, and to declare an emergency. ($27,090.50)

Body

WHEREAS, the Purchasing Office received bids on September 18, 2008 to obtain street trees for the Forestry Section of the Recreation and Parks Department; and

WHEREAS, a purchase order will be issued in accordance with the terms and specifications of the bid solicitation on file in the Purchasing Office; and

WHEREAS, 1,890 bare root tree stock items will be added to the Recreation and Parks Tree Nursery stock where they will grow and mature until they are ready to be transplanted; and

WHEREAS, the trees will be planted at various street tree locations to help restore and preserve the tree canopy of the City of Columbus in accordance with the Mayor's Green Initiative Program; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks...