Explanation
BACKGROUND: For the option to establish a UTC contract to purchase Wemco Pump Parts for the Division of Sewerage and Drainage, the largest user. The term of the proposed option contract would be two (2) years, expiring June 30, 2010, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 28, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002799). Twenty-two (22) bids were solicited: (M1A-0, F1-0, MBR-1). Two bids were received (F1-1).
The apparent low bidder with local bidder credit was deemed non-responsive for failure to submit a price list as required. Without a price list, no prices for the many replacement parts needed for the 6 different Wemco pumps current in use in the Division of Sewerage and Drainage could be established. The next low bidder, Envirotech Pumpsystems, Inc. dba Weir Speciality Pumps submitted price lists as required and is acceptable. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Envirotech Pumpsystems, Inc. dba Weir Speciality Pumps, MAJ, CC# 87-0529231 expires 3/3/10, $1.00
Total Estimated Annual Expenditure: $25,000.00, Division of Sewerage and Drainage, the largest user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated ann...
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