Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for automotive parts, supplies, and accessories for the Public Service Department, Fleet Management Division. Formal competitive bids were taken by the Purchasing office and Universal Term Contracts are in place for each of the items.
Fiscal Impact: The Fleet Management Division budgeted $3.1 million for the purchase of automotive parts, supplies, and accessories in the 2006 operating budget. This legislation authorizes an expenditure of $750,000.00 with various vendors to purchase automotive parts, supplies, and accessories. Expenditures for like items and time frames were $690,000.00 in 2005 and $650,000.00 in 2004.
Emergency action is requested in order to ensure an uninterrupted purchase of vehicle parts, supplies and accessories. Earlier legislative action was not possible because the 2006 budget was not in place.
Title
To authorize the Finance & Management Director to issue various purchase orders for automotive parts, supplies, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts, to authorize the expenditure of $750,000.00 from the Fleet Management Services Fund, and to declare an emergency. ($750,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing office, and
WHEREAS, the Fleet Management Division, Public Service Department, has a need to purchase automotive parts, supplies, and accessories for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, and that earlier legislative action not possible because the 2006 budget was not in place, and in that it is immediately necessary to issue various purchase orders for automotive parts, supplies, and accessories thereby preserving the...
Click here for full text