City of Columbus - File #: 1316-2007

• File #: 1316-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/10/2007
• In control: Utilities Committee
• On agenda: 9/10/2007
• Final action: 9/13/2007
• Title: To authorize the Director of Public Utilities to enter into a contract with VEC Systems, Inc., for repair of wellhouse roofs for the Division of Power and Water, to authorize the expenditure of $129,605.00 from the Waterworks Enlargement Voted 1991 Bonds Fund, , to amend the 2007 C.I.B. and to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund and to declare an emergency. ($129,605.00)

Date	Ver.	Action By	Action	Result
9/13/2007	1	CITY CLERK	Attest
9/12/2007	1	MAYOR	Signed
9/10/2007	1	Columbus City Council	Approved	Pass
9/10/2007	1	COUNCIL PRESIDENT	Signed
8/31/2007	1	Auditor Reviewer	Reviewed and Approved
8/31/2007	1	CITY AUDITOR	Reviewed and Approved
8/31/2007	1	Utilities Drafter	Sent for Approval
8/31/2007	1	CITY ATTORNEY	Reviewed and Approved
8/31/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
8/30/2007	1	FINANCE DIRECTOR	Reviewed and Approved
8/30/2007	1	Utilities Drafter	Sent for Approval
8/27/2007	1	FINANCE DIRECTOR	Reviewed and Approved
8/23/2007	1	Finance Reviewer	Reviewed and Approved
8/21/2007	1	ODI DIRECTOR	Reviewed and Approved
8/21/2007	1	Utilities Drafter	Sent for Approval
8/17/2007	1	Utilities Drafter	Sent for Approval
8/17/2007	1	EBOCO Reviewer	Sent for Approval
8/15/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
8/14/2007	1	Utilities Reviewer	Sent for Approval
8/13/2007	1	Utilities Reviewer	Reviewed and Approved
8/13/2007	1	Utilities Drafter	Sent for Approval
8/10/2007	1	Utilities Drafter	Sent for Approval
8/10/2007	1	Utilities Reviewer	Reviewed and Approved
8/10/2007	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: The existing roof areas for four Wellhouses at Parsons Avenue Water Plant (PAWP) were originally constructed in the early 1980's; they are in need of rehabilitation. In order to prevent damage to the building and equipment, these roofs need to be removed and replaced.

The procurement of this contract was conducted in accordance with Section 329.09 of the Columbus City Code.

Competitive bids were received and opened at the office of the Director of Public Utilities on August 1, 2007. Four (4) bids were received. Of the four (4) bids received, the lowest responsive and responsible and best bidder was VEC Systems, Inc. The bid of K & W Roofing, Inc. was deemed to be non-responsive due to no dollar amount (or percentage) filled in on the proposal bond form and therefore not a valid Proposal Bond in accordance with CMSC 102.08. The bid of General Maintenance & Engineering was non-responsive due to failure to provide a proposal bond amount of not less than 10% of their bid in accordance with CMSC 102.08. The bid of Field and Associates was non-responsive due to not including the entire Bid Submittal Document in accordance with CMSC 102.07.

BIDDER AMOUNT
K & W Roofing, Inc. non-responsive
General Maintenance & Engineering Co. non-responsive
Field and Associates, Inc. non-responsive
VEC Systems, Inc. $129,605.00


FISCAL IMPACT: There is sufficient funding available in the Water Works Enlargement Voted 1991 Bonds Fund.

CONTRACT COMPLIANCE NUMBER: 04-3702089, effective through 9/27/07, Majority Firm.

EMERGENCY PROVISION: Emergency legislation is being requested to take advantage of the remaining 2007 construction season and to implement the repairs as soon as possible to eliminate water leakage into the existing facilities.



Title

To authorize the Director of Public Utilities to enter into a contract with VEC Systems, Inc., for repair of wellhouse roofs for the Division of Power and Wat...