City of Columbus - File #: 1310-2006

• File #: 1310-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/6/2006
• In control: Safety Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize and direct the Director of Finance and Management to establish a purchase order with Sound Communications Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System, to authorize the appropriation and expenditure of $204,733.60 from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($204,733.60).

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/24/2006	1	Safety Drafter	Sent to Clerk's Office for Council
7/14/2006	1	Auditor Reviewer	Reviewed and Approved
7/14/2006	1	CITY AUDITOR	Reviewed and Approved
7/14/2006	1	Safety Drafter	Sent for Approval
7/14/2006	1	CITY ATTORNEY	Reviewed and Approved
7/14/2006	1	Safety Drafter	Sent to Clerk's Office for Council
7/13/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/13/2006	1	Safety Drafter	Sent for Approval
7/13/2006	1	EBOCO Reviewer	Reviewed and Approved
7/13/2006	1	ODI DIRECTOR	Reviewed and Approved
7/13/2006	1	Safety Drafter	Sent for Approval
7/10/2006	1	Finance Reviewer	Reviewed and Approved
7/10/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/10/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/7/2006	1	Safety Reviewer	Reviewed and Approved
7/7/2006	1	Safety Reviewer	Reviewed and Approved
7/7/2006	1	SAFETY DIRECTOR	Reviewed and Approved
7/7/2006	1	Safety Drafter	Sent for Approval
7/6/2006	1	Safety Drafter	Sent for Approval
7/6/2006	1	Safety Reviewer	Reviewed and Approved
7/6/2006	1	Safety Drafter	Sent for Approval

Explanation
BACKGROUND:
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Sound Communications Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System. This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code.

This equipment is essential in logging Police, Fire and EMS, E911 dispatched calls, and radio communications. This addition will provide day-to-day processing of numerous evidentiary and public records requests. This equipment is essential in keeping the Division of Police compliant with the "Commission Accreditation Law Enforcement Agency, (CALEA).

The existing hardware equipment and software will be replaced with more updated technology equipment which will enhance storage capabilities, add multiple levels of redundancies, making the system less prone to down time and loss of data.

The current computer hardware and software have been operating 24 hours a day, 365 days a year, for six years. The current "Windows NT" software is obsolete and no longer being supported by the vendor. The new system will be "Windows 2000".

Bid Information: Sole Source Provider: Sound Communications Inc. CC #311331321 - expires 10/7/06

Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police and Fire Communication Systems.

FISCAL IMPACT:
Funding for this expenditure is available in the Public Safety's Capital Improvement Fund.

Title
To authorize and direct the Director of Finance and Management to establish a purchase order with Sound Communications Inc., to purchase an upgraded Audio Digital Communications Recording System for the Police and Fire Communications System, to authorize the appropriation and expenditure of $204,733.60 from the Public Safe...