Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Heavy Duty Specialty Services. The contracts are with Fyda Freightliner Columbus Inc., Rush Truck Centers of Ohio Inc., and W W Williams Company LLC. The Division of Fleet is the primary user for heavy duty equipment repairs and parts. Heavy Duty Specialty Services are used to repair and maintain equipment throughout the City of Columbus. The term of the proposed option three (3) contracts would be approximately two (2) years, expiring September 30, 2025, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 13, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ025167). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Fyda Freightliner Columbus Inc., CC# 004301 expires 4/14/2025, Item # 6, $1.00
Rush Truck Centers of Ohio, Inc., CC# 008512 expires 7/6/2025, Items# 1, 2, 4 & 15, $1.00
W W Williams Company LLC, CC# 020988 expires 1/17/2025, Items# 8 & 12, $1.00
No bids were awarded on items# 3, 5, 7, 9, 10, 11, 13, 14, 16 and 17, these items will be rebid.
Total Estimated Annual Expenditure: $70,000.00, Division of Fleet, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to avoid an uninterrupted supply of maintenance contracts for equipment repairs.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited...
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