Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with The Smart PM, LLC for the purchase of Smartsheet Control Center software, end user licenses for various city departments, and software maintenance and support services for a total cost of $273,650.65.
Smartsheet is used by several city agencies to collaborate on project timelines, documents, calendars, assignments, and related tasks. Smartsheet’s relatively simple user interface centers on "smartsheets," similar to other popular spreadsheets. Additionally, Smartsheet can import data from other applications, such as Microsoft Office or Google.
The Department of Technology, Fiscal Department, solicited Information for Bids for the Smartsheet software maintenance and support services contract. The project was formally advertised on the Vendor Services and from April 21, 2025, to May 14, 2025. The city received ten (10) responses on May 14, 2025. The responding firms were:
Company Name Bid Amount City/State Majority/ODI Certification
The Smart PM LLC $273,650.65 Phoenix, AZ Majority
Brown Enterprise Solutions $291,293.75 Dublin, OH MBE
Coquina Labs Inc $297,705.75 New York, NY Majority
Axelliant LLC $298,300.05 Chicago, IL Majority
AlxTel, Inc $298,505.50 Silver Spring, MD Majority
vPrime Tech Inc $299,884.74 Houston, TX Majority
American Business Solutions $306,637.22 Lewis Center, OH Majority
Zones Inc $308,681.47 Auburn, WA Majority
Ogis Communication Group $312,625.00 Cincinnati, OH Majority
Smart IT Pros, Inc $314,415.12 Rockwell, TX Majority
Award is to be made to The Smart PM LLC as the lowest responsive and responsible and best bidder for their bid of $273,650.65.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Smart PM LLC.
The term of this agreement shall be from September 1, 2025, to Au...
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