City of Columbus - File #: 1695-2009

• File #: 1695-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/2/2009
• In control: Utilities Committee
• On agenda: 1/25/2010
• Final action: 1/28/2010
• Title: To authorize the Director of Public Utilities to enter into a planned modification of the post-implementation assessment with Oracle USA, Inc. for the Department of Public Utilities, and to authorize the expenditure of $450,000.00 from various enterprise division operating funds. ($450,000.00)

Date	Ver.	Action By	Action	Result
1/28/2010	1	CITY CLERK	Attest
1/27/2010	1	MAYOR	Signed
1/25/2010	1	Columbus City Council	Approved	Pass
1/25/2010	1	COUNCIL PRESIDENT PRO-TEM	Signed
1/11/2010	1	Columbus City Council	Read for the First Time
12/21/2009	1	Utilities Drafter	Sent for Approval
12/21/2009	1	CITY ATTORNEY	Reviewed and Approved
12/21/2009	1	Utilities Drafter	Sent to Clerk's Office for Council
12/18/2009	1	ODI DIRECTOR	Reviewed and Approved
12/16/2009	1	EBOCO Reviewer	Reviewed and Approved
12/14/2009	1	Utilities Drafter	Sent for Approval
12/10/2009	1	Finance Reviewer	Reviewed and Approved
12/10/2009	1	Finance Reviewer	Reviewed and Approved
12/10/2009	1	FINANCE DIRECTOR	Reviewed and Approved
12/10/2009	1	Utilities Drafter	Sent for Approval
12/10/2009	1	Auditor Reviewer	Reviewed and Approved
12/10/2009	1	CITY AUDITOR	Reviewed and Approved
12/8/2009	1	Utilities Drafter	Sent for Approval
12/7/2009	1	Utilities Drafter	Sent for Approval
12/7/2009	1	Utilities Reviewer	Reviewed and Approved
12/7/2009	1	Utilities Drafter	Sent for Approval
12/7/2009	1	Utilities Reviewer	Sent for Approval
12/7/2009	1	UTILITIES DIRECTOR	Reviewed and Approved
12/4/2009	1	Utilities Drafter	Sent for Approval
12/4/2009	1	Utilities Reviewer	Reviewed and Approved
12/2/2009	1	Utilities Drafter	Sent for Approval

Explanation

The Department of Public Utilities entered into a contract with Oracle USA, Inc. for a post-implementation assessment, WASIMS (now CUBS) and GIS interfaces and training for the Computerized Maintenance Management System (CMMS) installed and being used by all divisions of the department. The assessment report provided a summary of potential adjustments to the business process, application configuration, and additional end-user training. Based on these findings the Department of Public Utilities requests approval to modify the existing contract to procure further services from Oracle USA, Inc. to address the recommendations identified in the report in the amount of $450,000.00.

Contract Compliance: 84-1332677, expires May 13, 2011
Oracle USA, Inc. does not hold MBE/FBE status.

1. Amount of additional funds: The amount of additional funds needed for this contract is $450,000.00. The original contract was established for $302,939.00. The total cost of the original contract and all modifications is $752,939.00. The modification represents funding added during the contract period for costs related to the services provided. The need for increased funding is to cover anticipated contract billings during fiscal year 2010.

2. Reason additional needs were not foreseen: The need for additional funds were foreseen and specified in the original contract. This legislation is to encumber the funds budgeted for fiscal year 2010 for the Department of Public Utilities.

3. Reason other procurement processes not used: The terms of the original contract provided for an assessment report. Based on the findings in the assessment report, the Department of Public Utilities will need to procure further services from Oracle USA to address any of the recommendations identified. No lower pricing/more attractive terms and conditions are anticipated at this time.

4. How cost was determined: The cost, terms and conditions are in accordance with the orig...